Master Time & Project Management to Organise and Grow Your Yoga Business

Are you a yoga teacher feeling overwhelmed with your growing to-do list? Struggling to bring your business ideas to life? It’s time to get organised, establish structure, and propel your yoga business forward.

Running a yoga business isn’t just about teaching classes – it requires strong time management, project management, and effective systems to ensure long-term growth and success. Without organisation, it’s easy to feel stuck or bogged down by daily tasks. In this workshop, we’ll explore the key strategies you need to help you streamline your business, from planning to execution, so you can focus on what matters most: teaching yoga and serving your clients.

Why Organisation Is Key to Yoga Business Success

As a yoga teacher, you might be juggling lesson planning, marketing, client communications, and administrative work. Without a clear structure, managing these tasks can quickly become overwhelming. Having effective organisational systems in place allows you to:

  • Increase productivity by focusing on important tasks.
  • Create space for growth and innovation in your business.
  • Reduce stress and improve work-life balance.

Whether you’re just starting out or have an established yoga business, setting up the right systems will help you grow more effectively and sustainably.

Master Time Management with Time Blocking

One of the most powerful tools for managing your time is time blocking. This involves grouping similar tasks together and allocating dedicated time slots for them. By using time blocking in your Google Calendar, you can ensure that essential tasks like marketing, customer service, and lesson planning are organised and consistently completed.

For example:

  • Marketing tasks: Block time weekly for creating social media content, newsletters, or advertising strategies.
  • Lesson planning: Dedicate time to crafting sequences or workshops.
  • Client communication: Set aside specific times to handle emails, social media messages, and phone calls.

Balance Daily Tasks and Long-Term Projects

Managing your time effectively involves balancing reactive tasks (like responding to emails) with proactive projects (such as launching a new course or workshop). It’s important to allocate time for both. Reactive tasks help you maintain your business, while proactive projects allow you to innovate and grow.

To maintain this balance, try setting up two types of office hours:

  • Reactive time: Focus on daily tasks like admin work, customer service, and responding to emails.
  • Proactive time: Use this time for larger projects like designing a new class series or developing a marketing plan.

Stay Organised with Trello for To-Do Lists

A solid to-do list is essential for staying organised, and tools like Trello can help you manage your tasks effectively. Trello allows you to create boards for different areas of your business, such as marketing, lesson planning, or admin work. By keeping all your tasks in one place, you’ll have a clear overview of what needs to be done and can track your progress easily.

Some tips for using Trello effectively:

  • Break tasks into smaller steps for easy tracking.
  • Organise tasks by priority to ensure the most important work gets done.
  • Set deadlines for each task to keep yourself accountable.

Weekly Planning and Review

Planning your week in advance is key to staying on top of your business tasks. By setting aside time every week to plan and review, you can adjust your schedule to improve productivity. During your review, take note of what worked, what didn’t, and where you can optimize your workflow. This process helps you stay agile and adaptable.

Understand the Project Management Life Cycle

When tackling new projects, using a project management life cycle can help you stay organised and focused. Whether you’re launching a new class, workshop, or program, the following steps can guide you:

  1. Concept Leadership: Define your vision for the project.
  2. Development: Plan and create the content for your offering.
  3. Marketing: Develop a promotional plan to attract clients.
  4. Delivery: Launch your offering, review its success, and make adjustments as needed.

Grow Your Yoga Business with Effective Organisation

By implementing these time management and project management strategies, you can not only stay organised but also create the structure you need to grow your yoga business. The key is consistency – regularly planning, reviewing, and refining your systems will ensure long-term success.

RELATED: SOPs Yoga Teachers: Business Checklist


Join Our Community

For more support and FREE resources, join our Facebook community, The Yoga Teacher Collaborative. Connect with other yoga teachers, share your experiences, and gain valuable insights on how to make your classes more inclusive and accessible.

Connect With Laura:

  • Instagram: [@lauragreenyoga]
  • Facebook: [@lauragreenyoga]
  • Website: [www.lauragreenyoga.co.uk]


Tags: #YogaBusiness #ProjectManagement #TimeManagement #OrganiseYourYogaBusiness #YogaTeacherCollaborative

Conclusion

Effective organisation, time management, and project management are the foundation of a thriving yoga business. By implementing these strategies—time blocking, balancing tasks, using tools like Trello, and following a clear project management life cycle—you can take control of your workload, reduce overwhelm, and create space for growth. Whether you’re just starting out or have been teaching for years, getting organised is essential for scaling your business and staying aligned with your goals.

Start by setting small, achievable steps today, and watch your yoga business evolve with clarity, structure, and purpose. With the right systems in place, your dreams can finally move from vision to reality, giving you the freedom to focus on what you love most: teaching yoga and serving your community.


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